Important Documents Needed to Start a Business in Ireland?

If you are thinking about starting a company in Ireland, there is a list of important documents that you need to look into. As you know, the success of your company in Ireland depends on having the right documents in place at the outset. It’s just as crucial as picking a company name, outlining your products or services, and engaging customers in the sale of your goods or services.

This blog will help you to identify the most important list of documents that you need to start a new business in Ireland. Our company formation team is happy to help with any queries regarding these documents. You can get in touch with us for more guidance whenever required.

These are the most important documents and information you need to produce in order to proceed with your Irish company setup.

  • Your company name suggestions; a primary name with two or three alternatives name as backup suggestions
  • Decide your company type
  • Address proof of your business address
  • Copy of the passport of all the Directors and Secretary
  • Copy of the utility bill of all the Directors and Secretary
  • Details of the share capital with shareholders’ agreements (when required)
  • A detailed business plan for your company
  • An official employee handbook (when required)

In light of the aforementioned details, we have put together this comprehensive guide to assist you in compiling the information and list of documents required to register a limited company in Ireland. Let’s get into the details.

You company name

One of the most important data needed to start a company in Ireland is your company name. You should first propose at least three potential company names. You must have a name that can be distinguished from other limited businesses previously listed with the Companies Registration Office (CRO) if you are a new limited company. Our company experts will review the names, talk with the CRO and help you to finalize the best available name for your business in Ireland.

Details of the Director, Company Secretary, and other shareholders

The Director is in charge of managing the business. Irish Limited Companies must have at least one director who is an EEA resident. You can purchase a non-resident bond if you don’t have a director who resides in the EEA. This kind of insurance protects the business for two years against specific claims up to €25,000. This must be renewed every two years. A separate Company Secretary must be appointed if there is only one Director in a company in Ireland. If there are two or more Directors, one of them can serve as the company secretary. There are major duties that come with being a company secretary. Also, your business could be subject to harsh fines and penalties if you don’t have a trustworthy corporate secretary.

For the above roles, every Director and the Secretary must produce their photo ID proof as well as address proof in order to initiate the company formation process. Shareholders, being the person who possesses shares in the firm equate to ownership of a portion of it. The same individuals frequently serve as shareholders, directors, and/or company secretaries in startups and small firms.

Shareholders’ agreements

A shareholders’ agreement is a contract that binds the shareholders of a company and the business itself. It covers the duties and rights of shareholders as well as the company’s policies for specific situations. Although it is not legally necessary, we strongly advise having one in place.

Authorized and issued share capital of the company

The quantity of shares you are permitted to give, both now and in the future, is known as the authorized shares. The number of shares that have actually been distributed and paid for are known as issued shares. Individuals who purchase shares are known as shareholders. These are the individuals who own your business. If you’re starting a business on your own, you’ll probably grant yourself the 100 shares, making you the only proprietor of the business. If a company has two shareholders who each own 50 shares, they each own 50% of the business.

Detailed business plan

A well drafted business plan will help you understand the risk factors in advance, create business strategies that can help to compete with the existing players and a lot more. This article will walk you through the major benefits of having a business plan before starting a business in Ireland. You will also learn how to write a business plan for starting a business or a company in Ireland.

Partnership agreement

You can explicitly outline the conditions of your partnership and prevent future expensive legal issues by having a partnership agreement.

Buy/Sell agreement

A buy/sell agreement outlines the terms in advance and streamlines the transition for both parties. It is a contract between a minimum of two parties, such as a company and its owners (and their heirs), and it can be helpful in the following circumstances: when you or your partner decide to quit the company, or when a new partner can be added.

Employment agreement

The parameters of the employment are open to misinterpretation and misunderstandings in the absence of a written agreement. By addressing key facets of the working arrangement, a formal employment agreement can assist to avoid future disagreements and define what is expected of both the employer and the employee.

Official employee handbook

According to government rules, business owners must also inform their staff members of specific rights and responsibilities. Having a well-written employee handbook may be very helpful in expressing to your staff their rights and obligations as employees of your firm, regardless of how big or little your business is. An employee handbook can also lay out your workplace rules and guidelines and aid in building a rapport with your staff.

Non-disclosure agreement

You can prevent your competitors from discovering your company procedures and intellectual property, such as trade secrets, by entering into a non-disclosure or confidentiality agreement. Employees and business partners are forbidden from releasing private and sensitive information that belongs to the company by non-disclosure agreements. You should set your confidentiality requirements in writing before providing any private information to your staff so that they are aware of both the obligations and privileges associated with access to this information.

Non-compete agreement

Non-compete agreements when properly structured can aid a business in protecting its proprietary and secret information in competitive industries. Non-compete clauses often limit an employee’s ability to work for a rival company within a given region for a predetermined period of time.

Insurance Papers

Insurance is essential to have in case something unexpected occurs like theft, fire, and natural catastrophe. To better protect your business, check into alternatives that also include product liability and public liability coverage and protect your business’s most important attributes.

Your Company seal

Every firm that conducts business in Ireland must acquire a company seal. To stamp specific legal documents, use this. It’s crucial to maintain records of all legal issues pertaining to your company, and these can include statutory documents and registers. By ensuring that all of these documents are secure, you can be confident that you will know where they are if you ever need them. This helps you and your company stay out of trouble if you ever encounter legal or regulatory problems.

Terms of service/privacy policy

The two types of legal documents that are required in the modern world are terms of service and privacy policies. They control the guidelines for utilizing a company’s website or mobile application. A terms of service is basically a list of conditions under which a visitor may use the website or mobile application of your company.

If you have any specific queries about any of the documents above mentioned, speak to our company formation experts in Dublin 15 for a detailed consultation. TALK TO OUR ACCOUNTING EXPERTS RIGHT NOW | Call us at (087) 225 7706, 01 441 6919, or email us at for any assistance.


Most Recommended Accountants and Company Formation Experts in Dublin, Ireland

Do you want to outsource your accounting needs in Ireland?

For free consultation, CALL (087) 225 7706